Terms & conditions
Payment of your deposit indicates an understanding of and acceptance of the Terms & Conditions outlined here, in the Release of Liability and those described on each detailed itinerary.
Reservations and Payments
Submit NATIVE PATHS LLC (NATIVE PATHS) Trip Reservation Form online. A non-refundable, per person per trip deposit is required to make a reservation. Your space is not confirmed until we have received your Trip Application form.
Private or customized adventures require a non-refundable, 35% deposit of the price per person, according to trip length and destination among other factors. Deposits and balance payments may be made via PayPal using credit cards (MasterCard, Visa, Discover and American Express).
Final balance is due 90 days prior to departure. Trip balance for private trips, or special departures may be due 120 days in advance. The exact due date will be indicated on the detailed itinerary and invoice for the trip. Full payment is due at the time of booking for reservations made less than 90 days in advance.
All NATIVE PATHS land costs are quoted in U.S. dollars per person.
If your balance is not received on the due date, NATIVE PATHS will treat your reservation as cancelled or void and will apply the appropriate cancellation fees.
NATIVE PATHS will happily arrange extra hotel accommodations pre-or post-trip, as well as add-on services and/or extensions in conjunction with any of our trips. Requests must be submitted in writing to avoid confusion or miscommunication, and all requests must be made at least 60 days prior to departure. Your invoice will be adjusted once all services are confirmed. If you must cancel any part or all of your extra services once they have been reserved and confirmed, cancellation fees will be assessed according to our Cancellation Policies.
Upon receipt of your completed Trip Application form and deposit, NATIVE PATHS will send a booking acknowledgment e-mail and invoice. Once a departure is guaranteed to operate, each guest or party of travelers will be sent an invoice for the balance due.
Participants are invited to contact us any time prior to departure for personal advice and assistance. NATIVE PATHS must have a signed and completed Trip Reservation form on file before any Pre-Departure information is sent.
Final Trip Documents
This information is typically sent via e-mail three weeks before a trip departs and generally includes: a group roster; Itinerary/Voucher (official document showing services pre-reserved and paid for in advance); in-country contact numbers; hotel addresses and telephone numbers; and any pre-departure updates or last minute reminders that might be useful for the program. Final trip documents will be sent only to participants who have made their full payment.
NATIVE PATHS’s journeys are priced as complete land tour packages including: accommodations, professionally guided during some or all tours, entrance fees, some meals where indicated, airport transfers and vehicle transportation where indicated. NATIVE PATHS does not provide an itemized trip cost breakdown, nor can we account for online prices for hotels and local services or negotiate accordingly. However, we can quote extra services like extension packages or hotel upgrades.
The Trip Proposal with the detailed itinerary for each adventure specifies exactly what is and is not included in the land cost of your program. Please download and print the appropriate Trip Profile for details on your trip. NATIVE PATHS is not responsible for any expense not listed as included, any expenses that are indicated as “optional” or “on your own,” or those arising from the delay or extension of a tour due to weather, political disputes, sickness, failure of public transportation, flight changes or cancellations, missed connections, or any other cause beyond our control. Under special circumstances, NATIVE PATHS reserves the right to substitute hotels of an equal category or similar price for those mentioned in the Trip Proposal.
Group Sizing and Pricing
NATIVE PATHS limits space on all fixed departure trips to 10 participants. Our trips are priced as complete land tour packages. Refunds or credits are not given for unused hotel accommodations, meals, tours, transfers or other services for any reason. NATIVE PATHS does not provide an itemized trip cost breakdown, nor can we account for online prices for hotels and local services or negotiate accordingly, as our trips are priced as complete land packages. We can quote extra services based on extension packages or hotel upgrades.
Land Costs shown on each trip are quoted in U.S. dollars, and are subject to increase even after a deposit is made. We may occasionally be challenged with significant cost increases due to currency fluctuations, increased hotel rates, higher costs of services, holiday travel, and/or other factors over which we have no control.
NATIVE PATHS trip costs are displayed for both single traveler and on shared occupancy for hotels, lodges, and tents. Single accommodations are limited and can often be arranged with a limit of two on most trips due to room availability and/or camping space. If you prefer single accommodations, space is allotted on a first-received basis. If you are traveling by yourself and wish to share with another traveler, the first same-gender, willing-to-share roommate will be assigned.
It is each guest’s responsibility to be adequately outfitted for the program they select. All group members receive a detailed list of recommended clothing and personal gear for their trip via email in their trip proposal. Online cataloges and/or discount coupons from preferred suppliers may also be included, Our staff is available for specific outfitting questions.
For the safety and comfort of all NATIVE PATHS guests, smoking is not permitted in buses or cars, in cabins on chartered buses, and at most jungle lodges. Smoking is not allowed inside tents while camping. Additionally, there is no smoking allowed on the Machu Picchu Sanctuary Reserve or any other national park. Stops will be made on overland segments at which time smoking will be allowed outside of the vehicle. Guests are asked to refrain from smoking at group meals.
You must be in good health to take part in any of our trips. International adventure travel involves outdoor and/or cultural experiences that may be physically and/or emotionally demanding. Programs frequently take place in areas where medical facilities are not easily accessible or may be non-existent and where emergency evacuation can be prolonged, difficult, expensive, or not available at all. Each trip is rated accordingly to the difficulty of the activities, the number of nights spent camping if applicable, and the elevations that will be reached.
For all trips that include camping or hiking, a basic first-aid kit will be carried by the local guide. However, NATIVE PATHS assumes no liability regarding the contents of this kit, or with the provision of first-aid by the guides or staff, or with any medical care provided by local physicians, hospitals or emergency care facilities. Trip members are required to have a sufficient supply of personal medications and a suggested Personal Medical Kit list is included in the Pre-Departure Manual. All guests are encouraged to see a physician prior to their trip and seek advice regarding recommended medications, inoculations and/or precautions to take prior to departure. NATIVE PATHS is not a medical facility nor are we medical professionals. Therefore, we have no responsibility regarding what medications or inoculations are necessary for your safe participation in the trip you have chosen.
NATIVE PATHS reserves the right to cancel any trip, at any time, for any reason. If a trip has fewer guests than our published minimum, group members who have already made deposits will be given alternatives that may include: operating the trip with fewer participants at a higher price; the chance to transfer to another departure or different program without penalty; or the option to receive a full refund of all monies paid to our office. The refund of payments received is the extent of our liability in this case, and refunds will be made in the same form as your payments. Trip cancellation due to insufficient sign-up normally occurs 45-60 days prior to the scheduled departure and NATIVE PATHS will do everything possible to avoid cancelling a tour.
Should logistical problems, political circumstances, natural disasters and/or other events and situations occur that may impede the normal operation of a tour, NATIVE PATHS, at its discretion, may offer an alternative adventure in a different region or country or cancel the departure. In the case a tour is cancelled for reasons stated above, NATIVE PATHS does not guarantee recovery of any or all of the advance payments made to Latin America, and we highly recommend that all guests take out travel insurance to provide reimbursement in such cases.
If you must cancel your participation on a trip, for any reason, payments made to NATIVE PATHS will be returned, less a cancellation fee computed per person according to the schedule below based on the date our office receives written notification of your cancellation.
Minimum cancellation fee: 35% cost of the trip (booking deposit)
60-46 days prior to departure: 50% of the Land Cost
45-31 days prior to departure: 70% of the Land Cost
30 days or no-show: 100% of the Land Cost
Total Land Cost per person including extensions and extra services as shown on your invoice. Excludes discounts. Cancellation fees for private trips or special departures may differ from those shown above and will be indicated on the detailed trip itinerary.
In the event that your participation on a NATIVE PATHS program is cancelled for any reason including personal choice or insufficient participation, NATIVE PATHS is not responsible for any expenses you may have incurred in preparing for the trip such as non-refundable airline tickets, visa or passport fees, insurance premiums, equipment, clothing or gear costs, inoculations or doctor’s fees, etc. NATIVE PATHS is not responsible for the costs of additional arrangements should you have embarked prior to the group’s departure.
NATIVE PATHS cannot reimburse or compensate for any unused services, tours, extensions or accommodations missed for any reason including: personal choice, illness, bad weather, delayed flights or any other factor beyond our control. We recommend travel insurance to help protect your tour investment.
On occasion a trip participant cancelling may have a friend or family member willing to take their place. Substitutions of this nature are allowed up to 61 days prior to departure. The cancelling participant must pay the minimum fee as indicated under Cancellations/Refunds or as listed in your private trip itinerary. Any remaining monies received by NATIVE PATHS will be refunded upon receipt of payment and the required documentation from the substituting participant. No substitutions are allowed 31 days or less before departure.
NATIVE PATHS does not provide insurance and cannot be held responsible for flights delays, lost luggage, robbery, accidents or injuries caused during the trip. We strongly recommend that all trip participants take out travel insurance from the many competitive options on the market.
NATIVE PATHS's Trip Proposals DO NOT INCLUDE INTERNATIONAL OR IN-COUNTRY FLIGHTS WITHIN LATIN AMERICA (unless indicated otherwise in the Trip Proposal). NATIVE PATHS participants may purchase international and in-country air directly from the airlines, an online ticketing service or other ticketing agency. NATIVE PATHS will provide participants with recommended arrival/departure dates and times. Participants redeeming frequent flyer or award certificates must book directly with the airline. NATIVE PATHS can recommend Latin America air specialists who can assist with all your air arrangements. It is the participant’s responsibility to make sure all international and in-country flights coincide with the trip itinerary. Please notify our office as soon as possible if you choose to arrive or depart separately from the arranged itinerary. Once you have your flight confirmed, please send us your air confirmation including your Record Locator, no later than 45 days before departure. NATIVE PATHS cannot be held responsible for the actions of an independent ticketing agency or the airlines.
Limitations of Liability
NATIVE PATHS is a corporation in the U.S.A. that acts only as an agent for participants to purchase transportation, hotel accommodations, meals, tours, guiding and other services in connection with its itineraries from independent suppliers and contractors who are not owned by or under the control of NATIVE PATHS. Participants expressly agree that NATIVE PATHS shall not be liable for death, personal injury or any other loss that may occur (1) due to any act or omission of any such supplier, (2) by reason of any other event over which it has no control. Each passenger conveyance, tour company, hotel, restaurant, etc. is subject to the laws of the country in which the service is rendered.
Additionally, NATIVE PATHS shall not be liable for: a) expenses such as hotel accommodations or additional meals not specified in the itinerary which may be required due to the participant’s travel arrangements, airline schedule changes, cancelled flights, missed flight connections, or by other factors not under NATIVE PATHS' control; or b) expenses incurred in recuperating luggage lost by the airlines, excess luggage fees, flight changes or delays, belongings left behind on a trip, or in shipping purchases or other goods home from abroad. NATIVE PATHS reserves the right to make reasonable changes to the itinerary or activities whereas deemed advisable for the comfort and/or well-being of the tour group.
I have carefully read and fully understand the contents and legal ramifications of this agreement as well as all the conditions as stated under the heading “NATIVE PATHS LLC - Terms and Conditions”, especially noting those regarding cancellation and refund policies, limitation of liability, and responsibility borne by trip participants.
I understand this is a legally binding and enforceable contract and sign it of my own free will. I agree that if any portion of this agreement is found to be void or unenforceable, the remaining portions shall remain in full force and effect.