Terms & conditions

 

Payment of your deposit indicates an understanding of and acceptance of the Terms & Conditions outlined here, in the Release of Liability and those described on each detailed itinerary.

Reservations and Payments

Submit NATIVE PATHS LLC Trip Reservation Form. You can make your payment securely through our Online Payment. Your space is not confirmed until we have received your Trip Reservation Form and full payment.

Private or customized adventures require a 50% deposit per person according to trip length and destination among other factors. Deposits and balance payments may be made by credit card (MasterCard, Visa, Discover and American Express), wire transfer in US dollars to NATIVE PATHS LLC.

Final balance is due 90 days prior to departure. Trip balance for private trips, or special departures may be due 120 days in advance. The exact due date will be indicated on the detailed itinerary and PayPal invoice for the trip. Full payment is due at the time of booking for reservations made less than 90 days in advance.

All our prices are quoted in US dollars per person.

If your balance is not received when due, NATIVE PATHS LLC will treat your reservation as cancelled or voided and apply the appropriate cancellation fees.

Extra Services

NATIVE PATHS LLC will delightedly arrange extra hotel accommodations pre-or post - trip, add-on services and/or extensions in conjunction with any of our trips. Requests must be submitted in writing to avoid confusion or miscommunication, and all requests must be made at least 60 days prior to departure. Your invoice will be adjusted once services are confirmed. If you must cancel any part or all your extra services once they have been reserved and confirmed, cancellation fees will be assessed according to our Cancellation Policies.

Trip Planning

Upon receipt of your completed Trip Reservation Form and deposit, NATIVE PATHS LLC sends a booking acknowledgment e-mail. Once a departure is guaranteed to operate, each guest or party of travelers will be sent an invoice for the balance due along with a comprehensive Pre-
Departure e-mail including: detailed packing list; medical and personal information forms; manual covering subjects such as travel documents, money exchange, tipping, security, training tips, weather considerations, cross-cultural advice, and what to expect on the trip. Participants
are invited to contact us any time prior to departure for personal advice and assistance. NATIVE PATHS LLC must have a signed and completed Trip Reservation Form on file before the Pre-Departure information will be sent.

FinalIZED Trip Documents

This information is typically sent via e-mail 3 weeks before a trip departs and generally includes: a group roster; Itinerary/Voucher (official document showing services pre-reserved and paid for in advance); in-country contact numbers; hotel addresses and telephone numbers; and any pre-departure updates or last-minute reminders that might be useful for the program. Final Trip Documents will be sent only to participants that have made their full payment.

Services Included

NATIVE PATHS LLC does not provide an itemized trip cost breakdown, nor can we account for online prices for hotels and local services or negotiate accordingly. However, we can quote extra services like extension packages or hotel upgrades. Trips containing only partial services
are not available. The list of services included is sent to each participant via e-mail, listed on their trip itinerary.

The Trip Profile with the detailed itinerary for each adventure specifies exactly what is and is not included in your program. Please download and print the appropriate Trip Itinerary for details on your trip. NATIVE PATHS LLC is not responsible for any expense not listed as included, any expenses that are indicated as “optional” or “on your own,” or those arising from the delay or extension of a tour due to weather, political disputes, sickness, failure of public transportation, flight changes or cancellations, missed connections, or any other cause beyond our control.

Under special circumstances, NATIVE PATHS LLC reserves the right to substitute hotels of an equal category or similar price for those mentioned in the Trip Itinerary.

Group Sizing and Pricing

NATIVE PATHS limits space on all FIXED DEPARTURES up to 10 participants. Our advertised prices DO NOT include airfares, except for La Paz-Uyuni-La Paz when visiting the salt flats.

Refunds or credits are not given for unused hotel accommodations, meals, tours, transfers or other pre-paid services for any reason. NATIVE PATHS LLC does not provide an itemized trip cost breakdown, nor can we account for online prices for hotels and local services or negotiate accordingly, as our trips are priced as complete land packages. We can quote extra services based on extension packages or hotel upgrades. Trips containing only partial services are not available.

Travel Insurance

We enforce that all trip participants purchase Travel Insurance. You must provide proof of this to
your travel specialist 30 days prior to departure.

Trip PRICES

Prices shown on each trip are quoted in US dollars, and are subject to increase even after a deposit is made. We may occasionally be challenged with significant cost increases due to currency fluctuations, increased hotel rates, higher costs of services, holiday travel, and/or other factors over which we have no control.

Single Supplement

NATIVE PATHS LLC trips’ costs are displayed for both single traveler and on shared occupancy for hotels, lodges, and tents. Single accommodations are limited and can often be arranged with a limit of two on most trips due to room availability and/or camping space. If you prefer single accommodations, space is allotted on a first-received basis. If you are traveling by yourself and wish to share with another traveler, the first same-gender willing-to-share roommate will be assigned.

Personal Equipment

It is each guest’s responsibility to be adequately outfitted for the program they select. All group members receive a detailed list of recommended clothing and personal gear for their trip in their Travel Guide. Online catalogues and/or discount coupons from preferred suppliers may also be
included and our staff is available for specific outfitting questions. We do not provide any sort of gear or clothing unless it has been pre-arranged as a rental, which will be detailed on the itinerary.

Smoking Policy

For the safety and comfort of all NATIVE PATHS LLC travelers, smoking is not permitted in buses or cars, in cabins on chartered buses, and at most jungle lodges, nor is smoking allowed inside tents while camping. Additionally, by park regulation there is no smoking allowed on the Machu Picchu Sanctuary Reserve or any other National Park. Stops will be made on overland segments during which smoking will be allowed outside of the vehicle, and guests are requested to refrain from smoking at group meals.

Medical/Health Considerations

You must be in good health to take part in any of our trips. International adventure travel involves outdoor and/or cultural experiences that may be physically and/or emotionally demanding. Programs frequently take place in areas where medical facilities are not easily reachable or may be non-existent and where emergency evacuation can be prolonged, difficult, expensive, or not available at all. Every trip is rated by our staff accordingly to the difficulty of the activities, the number of nights spent camping if applicable, and the elevations that will be reached.

For all trips that include camping or hiking, a basic first-aid kit will be carried by the local guide. However, NATIVE PATHS LLC DOES NOT assume liability regarding the contents of this kit, or with the provision of first-aid by the guides or staff, or with any medical care provided by local physicians, hospitals or emergency care facilities. Trip members are required to have a sufficient supply of personal medications and a suggested Personal Medical Kit list is included in the Trip Planning Document. All guests are encouraged to see a physician prior to their trip and seek advice regarding recommended medications, inoculations and/or precautions to take prior to departure. NATIVE PATHS LLC is not a medical facility, nor are our personnel medical professionals. Therefore, we have no responsibility regarding what medications or inoculations are necessary for your safe participation in the trip you have chosen.

Medical Certificate

NATIVE PATHS LLC, WILL NOT cover medical expenses. Each trip member must show prior to departure proof of their Travel Insurance covering medical expenses in case of emergency. A Medical Certificate outlining the conditions that could be encountered during their journey could also be used a document for release of liability to NATIVE PATHS LLC. A doctor’s signature is required for all group members who are age 70 or older, for guests with a history of illness, recent injury or hospitalization or an inherent medical condition, AND are joining programs rated Grade III or IV. Once you are confirmed on a trip, normal cancellation penalties will apply if your doctor does not agree to sign the Medical Certificate. The medical form may be reviewed prior to placing a deposit on a trip.

Canceled TRIPS

NATIVE PATHS LLC reserve the right to cancel any trip, at any time, for any reason. If a trip has fewer participants than our published minimum, group members who have already made deposits will be given alternatives that may include: operating the trip with fewer participants at a higher price; the chance to transfer to another departure or different program without penalty; or the option to receive a full refund of all money paid to our office. The refund of payments received is the extent of our liability in this case, and refunds will be made in the same form as your payments. Trip cancellation due to insufficient sign-up normally occurs 45-60 days prior to the scheduled departure and NATIVE PATHS LLC will do everything possible to avoid cancelling a tour.

Should logistical problems, political circumstances, natural disasters and/or other events and situations occur that may impede the normal operation of a tour, NATIVE PATHS LLC at its discretion, may offer an alternative adventure in a different region or country or cancel the departure. In the case a tour is cancelled for reasons stated above, NATIVE PATHS LLC, DOES NOT guarantee recovery of any or all the advance payments made to Latin America, and we highly recommend that all guests take out travel insurance to provide reimbursement in such cases.

Cancellations/refunds

NOT applicable to Inca Trail departures.

If you must cancel your participation on a trip, for any reason, payments made to NATIVE PATHS LLC will be returned, minus a cancellation fee computed per person according to the schedule below based on the date our office receives written notification of your cancellation and strictly related to your date of departure.

Minimum cancellation fee: $200 per traveler and PayPal transfer fees (3% of amount paid)

  • 89 to 46 days prior to departure: 45% of the total cost will be refunded.
  • 45-31 days prior to departure: 30% of the total cost will be refunded.
  • 30 days or no-show: 0% of the total cost will be refunded.

Total Land Cost per person including extensions and extra services as shown on your invoice. Excludes discounts. Cancellation fees for private trips or special departures may differ from those shown above and will be indicated on the detailed trip itinerary.

In the event that your participation on a NATIVE PATHS LLC program is cancelled for any reason including personal choice or insufficient participation, NATIVE PATHS LLC is not responsible for any expenses you may have incurred in preparing for the trip such as non-refundable airline tickets, visa or passport fees, insurance premiums, equipment, clothing or gear costs, inoculations or doctor’s fees, etc., nor is NATIVE PATHS LLC responsible for the costs of additional arrangements should you have embarked prior to the group’s departure.

NATIVE PATHS LLC cannot reimburse or compensate for any unused services, tours, extensions or accommodations missed for any reason including: personal choice, illness, bad weather, delayed flights or any other factor beyond our control. NATIVE PATHS LLC enforce travel insurance in order to participate in our trips and it helps you protect your tour investment.

Substitutions

On occasion a trip participant cancelling may have a friend or family member willing to take their place. Substitutions of this nature are allowed up to 61 days prior to departure. The cancelling participant must pay the minimum fee as indicated under Cancellations/Refunds or as listed in your private trip itinerary. Any remaining money received by NATIVE PATHS LLC will be refunded upon receipt of payment and the required documentation from the substituting participant. No substitutions are allowed 31 days or less before departure.

This substitution is NOT applicable to Inca Trail departures.

Travel Insurance

We demand that all trip participants purchase Travel Insurance. You must provide proof of this to your travel specialist 30 days prior to departure.

Airline Reservations

NATIVE PATHS LLC trips DOES NOT INCLUDE international or in-country flights within Latin America (unless indicated otherwise in the Trip Itinerary). NATIVE PATHS LLC participants may purchase international and in-country air directly from the airlines, an online ticketing service or other ticketing agency. NATIVE PATHS will provide participants with recommended arrival/departure dates and times. Participants redeeming frequent flyer or award certificates must book directly with the airline. NATIVE PATHS can recommend Latin America air specialists who can assist with all your air arrangements. It is the participant’s responsibility to make sure all international and in-country flights coincide with the trip itinerary. Please notify our office as soon as possible if you choose to arrive or depart separately from the arranged itinerary. Once you have your flight confirmed, please send us your air confirmation including your Record Locator, no later than 45 days before departure. NATIVE PATHS cannot be held responsible for the actions of an independent ticketing agency or the airlines.

Limitations of Liability

NATIVE PATHS LLC is a corporation in the United States of America, that acts only as an agent for participants to purchase services such as: transportation, accommodations, tours, guides and other services in connection with its itineraries from independent suppliers and contractors who are not owned by or under the control of NATIVE PATHS LLC. Participants expressly agree that NATIVE PATHS LLC shall not be liable for death, personal injury or any other loss that may occur (1) due to any act or omission of any such supplier, (2) by reason of any other event over which it has no control. Each passenger conveyance, tour company, hotel, restaurant, etc. is subject to the laws of the country in which the service is rendered.

Additionally, NATIVE PATHS shall not be liable for: a) expenses such as hotel accommodations or additional meals not specified in the itinerary which may be required due to the participant’s travel arrangements, airline schedule changes, cancelled flights, missed flight connections, or by other factors not under NATIVE PATHS LLC control; or b) expenses incurred in recuperating luggage lost by the airlines, excess luggage fees, flight changes or delays, belongings left behind on a trip, or in shipping purchases or other goods home from abroad. NATIVE PATHS LLC reserves the right to make reasonable changes to the itinerary or activities whereas deemed advisable for the comfort and/or well-being of the tour group; c) fortuity with accidents while being involved in the scheduled activities nor medical problems arising unexpectedly for any of the participants. All participants assume responsibility for their actions, behavior, and its consequences.